The data stored on devices like computers and laptops can be lost due to several reasons, such as power outages, system failures, and human mistakes. That’s why it is always a good idea to back up data, whether sensitive company files, treasured family photos, important financial records, or something else. Data backup plans need not be expensive. The market has several low-cost solutions to store data safely without straining one’s budget.
Affordable data backup solutions
Cost-effective data backup solutions are important for small businesses, startups, or individuals working on tight budgets.
External hard drives
Those wondering how to back up their computer on a budget can consider using an external hard disk drive (HDD). After plugging an HDD into a computer, one can simply drag and drop or copy-paste the data that needs to be backed up. Some computers and laptops have inbuilt software that automatically backs up data to the external drive.
An HDD should not be confused with an SSD or solid-state drive. SSDs work like HDDs but are a newer technology with faster copy-creation abilities. These features make SSDs a better option, but they are also more expensive. While HDDs may be older, they are still the best cheap external drives for backup.
USB flash drives
Another way to secure data without overspending is to get a USB flash drive. Like HDDs, USB flash drives can be plugged into a computer, but they are smaller and, hence, more portable. They are also more efficient in storing essential files and documents than backing up the whole computer. Small businesses looking for budget data backup solutions can invest in multiple USB flash drives.
Cloud storage
Online storage, also known as cloud storage, is a relatively newer technology. Here, data is stored on remote servers instead of a physical drive. Many companies offer budget-friendly cloud storage services, so one will need to compare their plans and choose the one they think is the most suitable for them. The service can be used to store any kind of data, including photos, videos, documents, and presentations. Once done, the backup can be accessed from numerous devices remotely using an internet connection.
A common reason cloud storage is popular is that one only has to pay depending on the amount of storage used. Most online cloud storage services also offer encryption, making them secure. Due to these reasons, online storage is among the best backup methods for saving money.
Network-attached storage devices
Small businesses and individuals serious about data storage and security should consider investing in a network-attached storage (NAS) device. A NAS device is linked to a computer and is designed to always stay on so that users can access it anytime. Two key benefits of using a NAS device are security and reliability. NAS data is stored on a dedicated server, so even if a virus attacks a computer, it does not impact the data backed up.
Online backup services
Like cloud storage companies, online backup services create a backup of the user’s data on the cloud. However, their main priority is to secure the data so it can be recovered in case of theft or computer crash. They do not focus much on making the data readily accessible for daily use, file sharing, and collaboration. Some online backup services provide free data backup but for a limited time.
Automated backup software
These tools either come preinstalled in the computer or laptop or can be installed later. They automatically back up data at a specific time as scheduled by the user. One can perform differential, incremental, or full backup as needed. The best advantage of automated software is that users do not need to spend time and effort manually copy-pasting data for backup.
Low-cost data protection tips
Backups are important as they help users avoid losing their data. While one can use any method to back up data, it helps to follow a few best practices.
Follow the 3-2-1 rule
This rule states that users should create three copies of their data, store them on two different storage platforms, and keep one copy offsite.
Identify data worth backing up
Not all information on a computer needs backing up. One must back up only the essential files to keep costs low. Small businesses can start by making a list of the most crucial data. Once complete, the high-priority data must be backed up first.
Choose the right method
Small businesses and individuals have several options to back up their data, so it is important to pick an option that best suits their needs. If someone has large amounts of data, they might want to look at online backups as their primary choice.
Find a safe location
Completing a backup is not the end of the process. After the backup, one must keep the storage devices, such as HDDs or USB flash drives, safe and secure. If stored in a locker or drawer, the location should be waterproof and fireproof.
Keep it up-to-date
As more data accumulates, one should continue to create backups on various platforms. One should also review the backup plan and reconsider the data that needs backing up from time to time.